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This page allows you to view the user-defined and the predefined usage details. You can view the account code details mapped to the usage. You can search for the account using the code identifying the finance book, the description of the usage, the account description, the account group and the currency, the type of the usage and the date range during which the account code have been mapped to the usage Id. The system retrieves the usage details based on the search criteria.
Select the “View Usage” link at the bottom of the “Select Account Rule” page.
The “View Usage” page appears.
Enter the following fields in the “Search Criteria” group box:
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Finance Book |
Use the drop-down list box to select the code identifying the finance book. All the finance books of type “Posting” or “Consolidation”, mapped to the login organization unit for which accounts are already defined, will be available for selection in the ascending order. The system displays the first finance book in the list by default on launch of the page. |
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Usage Short Desc. |
The short description pertaining to the usage (Alphanumeric, 40). You can enter the short description in full or specify it partially using the ‘*’ characters. The system retrieves the usage whose short description is similar to the value entered here. |
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Usage Desc. |
The description pertaining to the usage (Alphanumeric, 100). You can enter the description in full or specify it partially using the ‘*’ characters. The system retrieves the usage whose description is similar to the value entered here. |
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Account Desc. |
The description pertaining to the account (Alphanumeric, 100). You can enter the description in full or specify it partially using the ‘*’ characters. The system retrieves the usage whose account description is similar to the value entered here. |
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Account Group |
Use the drop-down list box to select the code identifying the account group. You can select from “Asset”, “Liability”, “Expenditure” and “Revenue”. The system leaves the field blank by default on launch of the page. |
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Currency |
Use the drop-down list box to select the code identifying the currency. All the currencies that have been defined in the “Organization Set Up” business component, for which accounts have been defined, will be available for selection. The system displays the base currency if exists for the company by default on launch of the page. |
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Usage Type |
Use the drop-down list box to select the usage type. You can select from “Predefined” or “User-Defined”. The system displays “Predefined” by default on launch of the page. |
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Effective From Date |
The starting date in the range of dates during which the asset account definition is effective (Date Format). The system retrieves the accounting details whose effective from date is greater than or equal to the date entered here. |
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To |
The ending date in the range of dates during which the asset account definitions are effective (Date Format). The system retrieves the accounting details whose effective from date is less than or equal to the date entered here. This date must be greater than or equal to the date entered in the “Date From” field. |
Click the “Get Details” pushbutton to retrieve the details.
The system displays the following in the “Search Result” multiline:
Note: The system retrieves the account code mapped to the account group for the finance book.
This should return only usage ID that are predefined in additional and not default predefined usages.
If Effective from date and to dates are specified, then the system retrieves the usage id for which account codes have been mapped in the date range.
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Usage Id. |
The code identifying the usage. |
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Usage Short Desc. |
The short description pertaining to the usage. |
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Usage Desc. |
The description pertaining to the usage. |
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Account Code |
The code identifying the account. |
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Account Desc. |
The description pertaining to the account code. |
