Viewing item account definition

This page allows you to view the item account definition details. You can carry out the search using the item account group, the account type, the item code, the code identifying the finance book, the account code and the effective date of the item account definition. The system retrieves the accounting information and the accounting details based on the search criteria.

Select the “View Item Account Definition” link at the bottom of the “Select Account Rule” page.

The “View Item Account Definition” page appears.

Enter the following fields in the “Search Criteria” group box:

Item Account Group

Use the drop-down list box to select the code identifying the item account group. All the item account groups, for which item account has already been defined, will be available for selection. The system leaves the field blank by default on launch of the page.

The system displays the following:

Desc.

The description pertaining to the item account group.

Enter the following fields:

Account Type	Use the drop-down list box to select the account type. All the account types , for which item account has already been defined, will be available for selection, which could be “Stock”, “WIP”, “Sub Contractor WIP”, “Purchase Price Variance”, “Stock Adjustment” and “Material Lost In Transit”. The system displays “All” by default on launch of the page.
Item Code	The code identifying the item (Alphanumeric, 32). Mandatory. The value entered here must have been defined in the “Item Administration” business component.

Note: Item code should not have been mapped to the item account group earlier.

Finance Book	Use the drop-down list box to select the code identifying the finance book to which the financial entries are posted. All the postings finance books that has been defined for the company, to which the login organization unit belongs, for which item account has already been defined, will be available for selection. The system displays the first finance book in the list by default on launch of the page.
Account Code	The code identifying the account defined as an item account (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” of the “Accounting Setup” business component.
	Help facility available.
Date From	The starting date in the range of effective dates from which the details are to be retrieved (Date Format). The system retrieves the account definition details whose effective is equal to or greater than the date specified here.
To	The ending date in the range of effective dates from which the details are to be retrieved (Date Format). The system retrieves the account definition details whose effective is equal to or less than the date specified here.

Click the “Get Details” pushbutton to retrieve the accounting details.

The system displays the following in the “Accounting Information” multiline:

Account Type	The account type.
Account Code	The code identifying the item account.
Account Desc.	The description pertaining to the account.
Currency	The transaction currency of the item account code.
Effective From Date	The date from which the item account definition is effective.
Valid Upto Date	The date till which the item account definition is effective.

The system displays the following in the “Accounting Details” multiline:

Event	The event based on which the item account has been defined.
Account Desc.	The description pertaining to the account.
Dr. / Cr.	Indicates whether the account is the debit or a credit account.