Viewing the allocation of cost

View Cost Plan Allocation

This page allows you to view the allocations that are done for a specific plan – financial year – location combination. Tell me more.

Select the “View Budget Allocation” link under the “Budget” business component.

The “View Cost Plan Allocation” page appears.

Enter the following fields in the “Plan Details” group box:

Financial Year	Use the drop-down list box to select the financial year for which the allocation must be done. The system lists all the active years that have been defined in the “Create Calendar” activity under the “Accounting Setup” business component of Ramco Corporate Solutions. . The system leaves the field blank, by default.
Plan No.	Use the drop-down list box to select the plan for which allocation must be viewed. The system lists all the plans that are in the “Approved”, “Closed” or "Superceded" statuses for the selected financial year.
The system displays the following fields:
Status	The status of the plan, which can be “Approved”, “Closed” or "Superceded".
Plan Amt.	The amount set aside for the plan.
Plan Date	The date on which the plan was created.
Allocation Date	The date on which the allocation was made.

Enter the following field in the “Location Details” group box:

Current Loc.	Use the drop-down list box to select the location for which allocation details must be viewed. The system fills in all the locations that are defined in the “Create Location” activity of the “Maintenance Organization” business component and are in the “Active” status. The system leaves the field blank, by default.
The system displays the following fields in the “Location Details” group box:
Apex Loc.	The apex location of the primary system.
Parent Loc.	The parent location of the location selected in the “Current Location” field.

Use this field to view the child locations attached to the current location:

Child Loc.	Use the drop-down list box to view the child locations of the location selected in the “Current Location” field. The system leaves the field blank, by default.
The system displays the following fields in the “Proposal Details For Current Loc.” group box:
Proposal No.	The number of the approved proposal for the current location and financial year.
Proposal Date	The date on which the proposal was created.
Total Proposed Amt.	The amount that is proposed for the current location.
The system displays the following fields in the “Allocation Details” multiline:
Type	The work type for which allocation is done.
Category	The work category for which allocation is done.
Total Amt.	The total amount that is allocated for carrying out maintenance work for the selected type and category combination and for the current location
Skills Amt.	The amount allocated for the expenditure towards skills.
Parts Amt.	The amount allocated for the expenditure towards spare parts.
Tools Amt.	The amount allocated for the expenditure towards tools.
Other Res. Amt.	The amount allocated for the expenditure towards other resources.
Misc. Amt.	The amount allocated for miscellaneous expenditure.
Outsourced Amt.	The amount allocated towards the expenditure on outsourced resources.
Buffer Amt.	The difference between the total amount that is allocated and the amount that is allocated towards the expenses. This amount is utilized as the buffer amount.

Note: The buffer amount is calculated by the following formula:

Buffer amount = Total allocated amount – Amount allocated for (Skills + Parts + Tools + Other resources + Miscellaneous + Outsourced amount)

The system displays the following fields below the multiline:

Allocation For Current Loc.	The total amount that is allocated towards the expenditure on the current location and for all the types and categories of work.
Allocation For Child Loc.	The total amount that is allocated towards the expenditure on the child locations of the current location.
Total Alloc. For Current and Child Loc.	The total amount that is allocated for the current location including its child locations. The total amount is calculated as the sum of the amounts that is displayed in “Allocation for Current Loc” and “Allocation for Child Loc Amt” fields.
Amt. Allocated As Of Date	The total amount that is allocated to all the locations as on the current date.
Balance for Current and Other Loc.	The balance amount that is available for allocation among the locations. The system calculates the balance as a difference between the amounts in the “Plan Amt” and the “Amt. Allocated as of Date” fields.
The system displays the following details in the “Sibling and Child Loc. Details” multiline:
Location	The identifier of the child location.
Type	The work type for which allocation is done.
Category	The work category for which allocation is done.
Total Amt.	The total amount that is allocated to the location for the specific work type and work category combination
Skills Amt.	The amount that is allocated towards the expenditure on skills.
Parts Amt.	The amount that is allocated towards the expenditure on parts.
Tools Amt.	The amount that is allocated towards the expenditure on tools.
Other Res. Amt.	The amount that is allocated towards the expenditure on other resources.
Misc. Amt.	The amount that is allocated towards miscellaneous expenditure.
Outsourced Amt.	The amount that is allocated towards outsourced expenditure.
Buffer Amt.	The difference between the total amount and the sum of the amount that is allocated for resources. This amount is utilized as the buffer amount.

Note: The buffer amount is calculated by the following formula:

Buffer amount = Total amount – Amount allocated for (Skills + Parts + Tools + Other resources + Miscellaneous + Outsourced amount)

The system displays the following fields in the “Record Statistics” group box:

Created By	The login ID of the employee who did the allocation.
Created Date	The date and time at which the allocation was done.
Last Modified By	The login ID of the user who did the allocation.
Last Modified Date	The date and time at which the allocation was done.

Check the box in the “Select” column of the “Allocation Details” multiline to select the row for which you wish to view the allocation done for the equipment belonging to a location.

To proceed, carry out the following

Select the “View Allocation For Equipment” link from the bottom of the page to view allocation done for the equipment belonging to the location.

Viewing the allocation of cost – An overview

This page allows you to view the allocations that are done for a specific plan – financial year – location combination. The system also displays the details of allocation that is done for all the child and sibling locations of the current location under the location hierarchy.