Reviewing cost by period

This page allows you to review the cost apportioned to a location for a specific period.

Select the “Review by Period” link from the bottom of the “Select Plan” page.

The “Cost Review By Period” page appears.

Enter the following fields:

Financial Year	Use the drop-down list box to select the financial year for which you wish to review the cost. The system lists all the financial years that are in the “Active” status and that have been defined in the “Create Calendar” activity under the “Accounting Setup” business component of Ramco Corporate Solutions. The system displays the current financial year, by default.
Current Loc.	Use the drop-down list box to select the location for which the cost must be reviewed. The system lists all the locations that belong to the primary system. The system displays the apex location, by default.
Review By	Use the drop-down list box to select the period for which you wish to review the cost apportioned. The system provides the options: “Monthly”, “Quarterly”, “Half Yearly” and “Yearly”. The system displays “Yearly”, by default.

Note: If you wish to view the apportionment details for a period different from the period of apportionment the system does the following:

If you have wish to view the apportionment details for a higher period, the system adds up the apportioned amount and displays it in the multiline fields accordingly.

If you have wish to view the apportionment details for a lower period, the system leaves the multiline fields blank.

Refer to the example for more details.

Type	Use the drop-down list box to select the type of work order for which you wish to review the cost. The system provides the option “All” and lists all the types of work orders that have been defined in the “Define WO Types” activity and are in the “Active” and “Inactive” statues. The system leaves the field blank, by default.
Category	Use the drop-down list box to select the category of work order for which you wish to review the cost. The system provides the option “All” and lists all the types of work orders that have been defined in the “Define WO Categories” activity and are in the “Active” and “Inactive” statues. The system leaves the field blank, by default.

Click the “Get Details” pushbutton to retrieve the apportionment details of the location.

The system displays the following fields in the “Expense Details” multiline:

Period	The period for which apportionment was done.
Apportioned Total	The total amount that has been apportioned.
Actual Amount	The actual amount that has been incurred towards the expenditure in the location.
Deviation	The difference in the apportioned amount and the actual amount.
Apportioned Skills	The amount that has been apportioned towards the expenditure on skills.
Actual Skills	The actual amount that has been incurred towards the expenditure in skills.
Deviation	The difference in the apportioned amount for skills and the actual amount.
Apportioned Parts	The amount that has been apportioned towards the expenditure on spare parts.
Actual Parts	The amount that has been incurred towards the expenditure on spare parts.
Deviation	The difference in the apportioned amount for spare parts and the actual amount.
Apportioned Tools	The amount that has been apportioned towards the expenditure on tools.
Actual Tools	The amount that has been incurred towards the expenditure on tools.
Deviation	The difference in the apportioned amount for tools and the actual amount.
Apportioned Other Res.	The amount that has been apportioned towards the expenditure on other resources.
Actual Other Res.	The amount that has been incurred towards the expenditure on other resources.
Deviation	The difference in the apportioned amount for other resources and the actual amount.
Apportioned Misc.	The amount that has been apportioned towards miscellaneous expenditure.
Actual Misc.	The amount that has been incurred towards miscellaneous expenditure.
Deviation	The difference in the apportioned amount for miscellaneous expenditure and the actual amount.
Apportioned Outsourced	The amount that has been apportioned towards the expenditure on outsourced resources.
Actual Outsource	The amount that has been incurred towards the expenditure on outsourced resources.
Deviation	The difference in the apportioned amount for outsourced resources and the actual amount.
Apportioned Buffer	The amount that has been apportioned towards any additional expenditure.
The system displays the following fields:
Total Allocated Amt.	The total amount that has been allocated to the location for the “Financial Year – Type – Category “ combination.
Total Actual Amt.	The actual amount that has been incurred towards the expenditure in the location.
Total Deviation	The difference between the apportioned amount and the actual amount.
Total Apportioned Amt.	The total amount that has been apportioned to the location for the “Financial Year – Type – Category “ combination.
Actual As Of Date	The actual amount that has been incurred towards expenditure in the location as on the current date.

Example for apportionment

Consider an already existing apportionment, which was done, based on a percentage and for every quarterly period. If the Quarter 1 value is 15%, Quarter 2 is 20%, Quarter 3 is 25 % and Quarter 4 is 20 % and if the user wants to review it Half Yearly, the system adds the amount that has been apportioned for Quarter 1 and Quarter 2 to give values corresponding to Half 1 (that is, Quarter 1 + Quarter 2 = Half 1). That is, Half 1 = 15 + 20 = 35% and Half 2 = 25 + 20 = 45%.

Consider an already existing apportionment, which was done based on the actual amount and for every month. If the total amount that is apportioned is Jan $ 5000, Feb $ 6000 and March $7000 and if these three months are part of Quarter I and the user selects “Quarterly”, in “Review By” field , then the system sums up these values and shows the total as $18000 (5000+6000+7000 = 18000) for Quarter 1.