Selecting a Purchase Order Transaction for view

Select Purchase Order

This page allows you to view the details of the Purchase Order. Tell me more

Select the “View Purchase Order” link under the “Purchase Order” business component.

The “Select Purchase Order” page appears.

The System displays the status of the Purchase Order in this page.

Enter the following:

PO No.

Unique identification number of the Purchase Order. (Char, 18).

Select the “View PO” link provided alongside the “PO No.” field to view the selected Purchase order details.
Enter the following in the “Search Criteria” group box to search for the purchase orders:

From PO No.	Unique identification number of the Purchase Order. Based upon the Purchase Order number entered, the PO’s from that number onwards are listed.
To PO No.	Unique identification number of the Purchase Order. Based upon the Purchase Order number entered, the PO’s up to that number are listed.
Created At	Use the drop down list to select the name of the organizational unit where the document was created.
From PO Date	Date of creation of the Purchase Order. Based upon the date entered in this field, the Purchase Orders created from that date onwards are listed.
To PO Date	Date of creation of the Quotation. Based upon the date entered in this field, the Purchase Orders created up to that date are listed.
PO Type	Use the drop-down list box to select the type of the Purchase Order. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment.
Status	Use the drop-down list box to select the status of the Purchase Order document. There are different types document status namely Draft, Fresh, Deleted, Level, Approved LOI, Open, Returned, Under Amendment, Amended, Held, Shortclosed, NT Closed, and Closed.
Folder	Use the drop-down list box to select the folder name. The Folder name pertained to the Purchase Order can be selected from the drop-down list.
Supplier Code	Code/Identifier of the supplier who supplies goods for the Purchase Order.
Name	Name of the Supplier who supplies goods for the Purchase order.
Address ID	Code/Identifier, which is assigned to a particular address of the supplier.
Buyer	Use the drop-down list box to select the Buyer. Unique identification number/name of the buyers are listed in the drop down-list, and a particular number/name can be selected from that list. Mandatory. This is specified for easy identification of the buyer among the list of buyers in the suppliers end.
Origin	Use the drop-down list box to select the application from which the Purchase Order is generated. It can be from the Purchase Module or the Inventory.
LOI	Letter of Intent (LOI). Use the drop-down list to specify whether the Purchase Order is considered as LOI or not. If “Yes” is selected then the Purchase Order is considered only as a Letter of Intent else it is considered as a normal Purchase Order.
LOI to Order	Use the drop down list to select whether the Purchase Order was a LOI earlier and then was converted to a PO or it was a direct Purchase Order.
Value From	The PO value. Based on the value entered, the PO’s with that value onwards are listed.
Value To	The PO value. Based on the value entered, the PO’s up to that value are listed.
Currency	Use the drop-down list box to select the currency of the PO.
PR No From	The number identifying the purchase request. Based upon the PR number entered, the PR’s from that number onwards are listed.
PR No To	The number identifying the purchase request. Based upon the PR number entered, the PR’s up to that number are listed.
PR Dt From	The date of creation of the Purchase Request. (Date Format). Based upon the date entered in this field, the PR’s created from that date onwards are listed.
PR Dt To	The date of creation of the Purchase Request. (Date Format). Based upon the date entered in this field, the PR’s created up to that date are listed.
PR Created At	Use the drop-down list box to select the OU where the PR is created.
Quotation No.	Unique identification number of the quotation generated by the buyer.
Imports	The user can check this box to fetch the Imports PO.
Project Code	A unique code identifying the project for searching the purchase orders associated with the project.
User ID	A unique code identifying the user who created / authorized the purchase order.

Click the “Search” pushbutton to display the search results.

The system displays the following in the “Search Results” multiline based on the specified search criteria:

PO No.	Unique identification number of the Purchase Order with which it is referred. The Purchase Order number appears as a hyperlink and can be accessed to view details about the selected Order.
	Data Hyperlink.
Date	The Date of creation of the Purchase Order.
PO Type	The Type of the Purchase only is displayed. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment.
Status	The Status of the Purchase Order is displayed.
Folder	The Folder name pertained to the Purchase Order is displayed.
Created At	Name of the organizational unit in which the document was created.
Origin	Displays the Origin of the document whether the Purchase Order was generated from Inventory or from any other application.
Value	The Value of the items present in the Purchase Order document.
Currency	The Currency specified for the Purchase Order.
Supplier Code	The Code or identification number of the supplier.
Name	Name of the supplier associated with the supplier code.
Buyer	Identification number or name of the buyer for easy identification of the buyer among the list of buyers in the suppliers end.
LOI	Displays whether the selected Purchase Order is considered as a Letter of Intent or as a normal Purchase Order.
LOI To Order	Use the drop down list to select whether the Purchase Order was a LOI earlier and then was converted to a PO or it was a direct Purchase Order.
Quotation No.	Identification number of the quotation if it is referred for Purchase Order creation.
Project Code	A unique code identifying the project associated with purchase order.
Project Description	The detailed description of the project.
Project OU	The organization unit in which the project is defined.
User ID	A unique code identifying the user who created / authorized the purchase order.
Remarks	The Comments regarding the Purchase Order document.

Click the “Select” check box present in the multiline to select a Purchase order for viewing.

Select Purchase Order – An Overview

In this page, you can select a Purchase Order and can view the details related to it. You can directly enter the Purchase Order number if you know the exact number or you can carry out a search using PO details such as PO No, Type, Status, Folder, Supplier Code, Name, Address, Buyer, Origin, Values, and the Currency as filter criteria. Based on the specified search criteria, the system retrieves and displays the PO details in the “Search Results” multiline.