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This page allows you to create a plan for a financial year. Tell me more.
Select the “Create Plan” link in the “Budget” business component.
The “Create Plan” page appears.
The system displays the following fields in the “Plan Details” group box:
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Plan No. |
The number of the plan automatically generated by the system. |
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Plan Date |
The date on which the plan was created. The system displays the current server date, by default. |
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Status |
The status of the proposal. The system leaves this field blank when this page is launched for the first time and refreshes it with “Fresh” when you click the “Create” pushbutton. |
Enter the following field:
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Financial Year |
Use the drop-down list box to select the financial year for which the plan must be defined. The system fills in this field with all the active years that have been defined in the “Create Calendar” activity under the “Accounting Setup” business component of Ramco Corporate Solutions and are in the “Open” status. The system displays the current year, by default. |
Note: Ensure that there is no plan that is in the “Closed” status for the financial year.
Select the “View Proposal Details” link at the bottom of the page to view the proposal details that have been defined for the financial year before creating a plan.
The system displays the following fields:
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Start Date |
The start date of the current financial year as defined in the “Create Calendar” activity under the “Accounting Setup” business component of Ramco Corporate Solutions. |
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End Date |
The end date of the current financial year as defined in the “Create Calendar” activity under the “Accounting Setup” business component of Ramco Corporate Solutions. |
Enter the following field:
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Plan Amt. |
The amount that is planned to be allocated to the location (Decimal). Mandatory. Ensure that the amount is not negative. |
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The system displays the following fields: | |
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Planning Group |
The planning group that is responsible for creating the plan. The system displays the planning group of the apex location. |
Enter the following field:
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Desc. |
The description of the plan (Alphanumeric, 150). |
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Zoom facility available | |
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The system displays the following fields in the “Proposal Details” group box: |
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Apex Loc. |
The location for which the plan is created. |
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Proposal No. |
The number of the approved proposal that was created for the apex location and for the selected financial year. |
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Proposal Date |
The date of the proposal. |
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Total Proposed Amt. |
The total approved amount that is proposed for the apex location and for the financial year. |
Click the “Create” pushbutton to create the plan.
The system displays the following fields in the “Record Statistics” group box:
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Created By |
The login ID of the user who created the plan. |
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Created Date |
The date and time at which the user created the plan. |
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Last Modified By |
In this activity, the system displays the login ID of the user who s created the plan. |
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Last Modified Date |
In this activity, the system displays the date and time at which the plan was created. |
To proceed, carry out the following
Select the “View Proposal Details” link from the bottom of the page to view the proposal details for the financial year.
This page allows you to create a plan for a financial year. You can select the financial year for which the plan must be created and specify the plan amount. The system automatically generates a plan number for the plan. The system sets the status of the newly created plan as “Fresh”.
There can be only one plan that is in the “Closed” status for a financial year. If there is already a plan in the “Approved” status and another plan is created, the status of the previously approved plan is set as “ Superseded” and the status of the new plan is set as “Fresh”.
The “Fresh” plan can be approved. On approval, its status changes to “Approved”. An approved plan can be revised by superseding it by another plan with the revised amount. The status of the earlier approved plan changes to"Superceded" and the status of the new plan changes from “Fresh” to “Approved”. The amount of the approved plan is then distributed (allocated) to other locations in the “Allocate Cost Plan” activity. The approved plan can also be closed. Once a plan is closed, no further budget-related activities are allowed for that financial year. In other words, one cannot create/modify/approve proposals or plans. Also allocations and apportionment are not allowed for that financial year.
Note: There can only be one valid plan (in the “Approved” or “Closed” status) for a financial year.
“Create Planning Group” activity in the “Maintenance Organization” business component.
“Create Calendar” activity under the “Accounting Setup” business component of Ramco Corporate Solutions.
“Create Location” activity in the “Maintenance Organization” business component.