Material Sent Against Returnable Gate Pass

Select the “Material Sent Against Returnable Gate Pass” activity under the “Infrastructural Maintenance” business component.

The “Material Sent Against Returnable Gate Pass” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

To create material details sent against returnable gate pass

Enter the following details in the group box:

Mode	Use the drop-down list box to specify the mode of selection. The combo is loaded with the values “Create”, “Edit”, “Delete” and “View”.
Transaction No	The number identifying the transaction of the log sheet.

The system retrieves and displays the following in the group box:

Status

The status of the transaction.

Enter the following details in the group box:

Scheme Code / Description

The code identifying the scheme or description of the scheme for which the log sheets to be entered. Mandatory. Press <Enter>.

The system retrieves and displays the following in the group box:

Scheme Name

The name of the scheme.

Enter the following details in the group box:

Shift	Use the drop-down list box to select the shift
Gate Pass No	The number identifying the gate pass.
Gate Pass Date	The date on which the gate pass is entered.
Issue Type	Use the drop-down list box to select the type of issue of gate pass. The combo is loaded with the values “Blank”, “Non Returnable” and “Returnable”.

Enter the following details in the “Material Details” multiline:

Material Description	The description of the material.
Quantity	The quantity of the material issued.
UOM	The unit of measurement of the material.
Taken By	The name of the person who received the material.
Remarks	Any remarks or additional information regarding the material details.

The system retrieves and displays the following in the “Material Details” multiline:

Already Returned Qty

The quantity of material which is already returned. This field is updated automatically as per the return quantity.

Enter the following details in the “Status” multiline:

Return Qty	The quantity of material which is returned.
Return Date	The date on which the material is returned.
Return Remarks	Any remarks or additional information regarding the return quantity of material details.

The system retrieves and displays the following in the “Material Details” multiline:

Status

The status of the material. If the return quantity is zero, then status will be “Issued”. If the return quantity is less than the issued quantity then the status will be “Partially Returned”. If the return quantity is equal to the issued quantity then the status will be “Returned”.

Note: At lease one row should be selected in the multiline.

Click the “Maintain/Return” button to save (create/modify) the material sent details.

On save, the system generates a new transaction number and the status is updated as “Fresh”.

Click the “Freeze” button to freeze the material sent details.

On freeze, the system changes the status from “Fresh” to “Frozen”. Ensure that no modification is allowed for transaction once it is frozen.

To modify the material details sent against returnable gate pass

Choose the “Edit” option from the Mode.
Enter the following details in the “Search Criteria” group box:

Scheme Code / Description	The code identifying the scheme or description of the scheme for which the log sheets to be entered. Press <Enter>.
Transaction No	The number identifying the transaction of the log sheet. Mandatory. Press <Enter>.

The system displays the corresponding details of the scheme in the header and in the tabs. You can modify the required fields.

Click the “Maintain/Return” button to save (create/modify) the material sent details.
Click the “Freeze” button to freeze the material sent details.

On freeze, the system changes the status from “Fresh” to “Frozen”. Ensure that no modification is allowed for transaction once it is frozen.

To proceed, carry out the following

Select the “Categories Master” link to record the categories details.
Select the “Print” link to view the material sent against returnable gate pass details.

The system displays the following in the “Data History” group box:

Created By	The login ID of the user who created the returnable gate pass details.
Created Date	The date on which the returnable gate pass details was created.
Last Modified By	The login ID of the user who modified the returnable gate pass details.
Last Modified Date	The date on which the returnable gate pass details was last modified.